Vice President, Finance & Administration at LeanPath 387 views0 applications

LeanPath, Inc. is a fast-growing, privately-held business headquartered in Beaverton, Oregon, that is working with foodservice organizations across the globe to end avoidable food waste. We provide a combination of hardware and software that enables our clients to simply take control of food waste by understanding what they are throwing away and why, and acting on their data to drive significant food waste reduction.

We are seeking our next key team member who is passionate about our mission, aligned with our values, and ready to make a lasting impact. Our four values are the core drivers of our team:  We are passionate about solving food waste; we deliver A+ customer experiences; we reach ambitiously; and we operate reasonably.

The Vice President, Finance & Administration is responsible for the financial, accounting, administrative, HR and risk management operations of the company.  Duties include developing financial, HR and risk management strategies, managing to metrics tied to those strategies, and ongoing management of control systems to preserve company assets and report accurate financial results.

Essential Functions

Financial Planning & Analysis. Creates, monitors and refines financial plans. Establishes goals and KPI’s per the strategic and financial plans. Leads the organization’s budgeting process; analyzes monthly and annual results compared to budget and prior year(s).

Accounting & Reporting.  Supervises the accounting function, including GL, AP, AR, Inventory (in conjunction with manufacturing) and Payroll and associated Information systems.  Responsible for production of timely and accurate financial statements (monthly, quarterly, annually).  Manages roll-up of US and foreign subsidiaries.  Distributes financials to Board and management as appropriate.

Credit
Management
.  Supervises AR function, assesses customer credit requests, manages receivables aging, drives collections in partnership with Account Management.

Tax.  Analyzes sales, VAT, and income tax compliance, establishes appropriate reporting and remittance systems in
multiple US states and foreign countries. Coordinates with outside accounting firms to complete annual and other filings for the US and foreign subsidiaries.

Corporate Structure & Administration. Maintains corporate records, including capital table, Board minutes and By Laws for parent and subsidiary entities. Manages set-up of new subsidiaries and filings in each jurisdiction.

Revenue and Expense Controls. Constructs and monitors reliable internal controls over cash, revenue and expenses, including mechanisms to audit billing accuracy v. performance, control travel and other direct costs.  Manages a ZBB operating budget process and a capital expenditure approval process.

Margin Analysis.  Assesses margin by product line, produces client and project-level GP analyses, drives margin expansion initiatives.

Equipment Lifecycle Planning. Develops and maintains measures to anticipate replacement and renewal cycles for rental equipment at customer locations.  Establishes and maintains appropriate warranty reserves.

HumanResources.  Supervises or performs core HR administrative functions such as employee documentation, background checks, eligibility, onboarding, benefits administration and other generalist functions.

Risk Management.  Manages relationships with insurers, establishing appropriate risk transfer and risk mitigation strategies. Ensures that the company complies with all legal and regulatory requirements. Ensures that record keeping meets the requirements of auditors and government agencies.

Capital Formation & Corporate Development. Supports the CEO in managing capital formation activities, including arranging for debt or equity financing, investor relations, banking relationships, and M&A.

Treasury.  Supervises cash management functions, completes bank reconciliations.  Monitors cash balances and cash forecasts.

Legal.  Creates, updates, archives and monitors compliance with customer legal agreements including data security and privacy requirements.  Assists Account Management team in negotiations on custom agreements as needed.  Supports CEO on corporate legal initiatives. Monitors all open legal issues involving the company, and legal issues affecting the industry.

Management Team Member.  Serves as a member of the senior management team, contributing to the overall strategic direction of the company.

Supervision.  Manages all employees of the department and is responsible for the performance management and hiring of the employees within that department.  Current staff includes a Controller and an open position for a Staff Accountant.

Measures of Success

  • Company operates in accordance with the established cash runway model; VP owns performance, highlights variances, offers solutions, and drives course corrections.
  • Company meets gross margin targets; VP highlights variances, offers solutions, and drives change as needed.
  • Company operates efficiently at a SG&A level, with a ZBB process completed within 90 days of start and at least annually.
  • Company manages risk intentionally with an ongoing risk model; VP takes all reasonable measures to ensure cost of risk management and mitigation meets budgeted targets.

Competencies

  • Committed to preventing wasted food
  • Project Management
  • Problem Solving/Analysis
  • Technical ability to manage accounting systems
  • Verbal and Written Communication
  • Leadership
  • Financial Management
  • Supervisory Responsibility
  • Ability to work in a fast-paced organization and meet deadlines

Work Environment

This job operates in a professional office environment. This role routinely uses communication, project management and knowledge management platforms such as Jira, Confluence, and all Office 365 tools.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are typically Monday through Friday. Occasional evening and weekend work may be required as job duties demand.

Travel

Travel is moderate, with some out-of-area and overnight travel expected.

Required Education and Experience

  • Bachelor’s degree required
  • At least seven years’ related experience managing financial and administrative operations

Preferred Education and Experience

  • Masters in Accounting or Business Administration
  • 10 years’+ related experience.
  • Software-as-a-service and/or manufacturing vertical experience
  • Prior management of foreign subsidiaries
  • CPA

Additional Eligibility Qualifications

  • None required for this position.

Work Authorization

Must be eligible to work in the US prior to application.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this job.

To apply for this position, please submit your resume and cover letter to hr@leanpath.com. Please include a link to your LinkedIn profile and salary requirements in your submission.

 

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LeanPath, Inc. (www.leanpath.com) provides food waste smart meters which enable foodservice professionals to dramatically reduce food waste, lower food costs, and operate more sustainable facilities.  We partner with customers across the US, Europe, Asia and Australia across numerous foodservice segments, including hotels, restaurants, colleges, hospitals, corporate dining facilities, contract management, casinos, and more.  LeanPath is a dynamic, growing, privately-held business headquartered in Portland, Oregon with an office in the UK as well.
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